T&C’s WindConnect Onshore O&M Forum (3rd & 4th March 2014)
TERMS AND CONDITIONS OF BOOKING AND FURTHER INFORMATION FOR DELEGATES CANCELLATIONS
All cancellations must be made in writing to delegates@haymarket.com. It is the booker’s responsibility to ensure that we have received the cancellation. Please see below for a breakdown of our cancellation fees: Cancellations received between 6 and 2 weeks before the event are subject to a handling and administration fee of £99 + VAT per delegate. Cancellation received with less than 2 weeks’ notice before the date of the event are subject to a handling fee and accommodation costs of £400+VAT.
However, in both cases, a substitute delegate can always be nominated. Substitutions on the day of the conference are made at the organiser’s discretion only. Please be aware that there is also a fee of £25+VAT per meeting missed on the day of the event, so it is vital you inform us if you are unable to attend the entire event to avoid missed meeting fees.
CONFIRMATION PROCEDURE
Once we have received confirmation of your booking via our online booking system, we will send you a confirmation email. The dispatch by us of an email confirmation constitutes a legally binding contract. If you have not received your confirmation email immediately after submission of your booking, please contact a member of the forums team on +44 (0)20 8267 4542 as there may be a problem with your booking. Haymarket Events are unable to accept responsibility for the non-arrival of information.
Haymarket Events reserves the right to decline any booking. Haymarket Events reserves the right to vary the content, timings, location and/or speakers of events and as such accept no liability for variations.
DIETARY REQUIREMENTS
A vegetarian lunch option is provided as standard. If you have any other dietary requirements, please contact the Forums team on +44 (0)20 8267 4542 or delegates@haymarket.com
OTHER REQUIREMENTS
We make every effort to ensure our events are accessible for all delegates. For any specific access requirements, please contact the Forums team (as above).
ON THE DAY
Please note that we may take photographs, video and audio footage of the event, which may include speakers and the delegation, and this may later be used in editorial features and/or in marketing and promotional material. Whilst in attendance at any Haymarket event, if your behaviour is deemed disruptive, offensive, dangerous, illegal, or if you are found to be distributing unauthorised material we reserve the right to eject you without any prior notice. Audio and visual recordings or the distribution of commercial materials are not permitted without our prior consent. We can accept no liability for damage to or loss of personal belongings at the event venue.

SPEAKER CONFIRMATION & CHANGES

We arrange our events and speakers up to 6 months in advance and, as the date of the conference approaches, sometimes speakers are prevented from attending for personal or business reasons. With the increasingly challenging market conditions, we cannot guarantee any particular case study or speakers, as our speakers themselves cannot guarantee their attendance to us. We appreciate your understanding. We endeavour to find suitable replacement speakers of the same calibre. Often, however, a direct replacement cannot be found or found with enough time for the replacement to prepare a quality presentation. Please visit the website for regular updates on the speaker faculty.
DATA PROTECTION
By registering for a Forum, Haymarket Events can provide you with information relating to your booking and other Haymarket related products or services via email, direct mail, fax or telephone. Please write to the Head of Marketing at Haymarket Forums, Teddington Studios, Broom Road, Teddington, Middlesex, TW11 9BE, if you do not wish to receive this information. We may also make your details available to carefully screened companies and sponsors of the event (excluding email addresses) who have offers  that may be of interest to you.